Import duty tracking spreadsheet and export customs documentation — "Thousands in unclaimed customs duty drawbacks expiring due to lack of proof of export"
Why the manual spreadsheet breaks financial controls and how a deterministic workflow replaces it.
Import duties and export proofs live in two spreadsheets, so drawback claims are assembled by hand and expire when the export document cannot be found.
Eligible duty is never recovered because the import entry cannot be matched to a later export before the claim window closes.
Import-export matcher that pairs duty-paid entries with subsequent export proofs and assembles the drawback filing from the matched pairs.
Match assertion: a drawback line cannot file unless the export proof references the same goods and a later date than the duty-paid import entry.
Three-stage comparison between manual workbook reconciliation and automated rule-based execution.
Import payments and export docs live in separate workbooks until someone hunts.
Drawback expires because import and export are never matched in time.
Duty-paid entries pair with later export proofs and file from the pair.
A drawback line files only when the export proof is later and refers to the same goods.
Adjacent spreadsheet failure modes in the same APQC Category 9 process group.
Trade finance letter of credit folder and foreign exchange payment sheet
Import customs clearance documentation and tariff payment sheet
Export documentation queue and commercial invoice creation sheets
Scope the replacement architecture for manual audit of freight and customs duty drawback refund opportunities or combine multiple failure modes in the directory.
