Accounts payable check preview list and cash discount tracker — "Losing thousands each month by missing 2/10 Net 30 vendor prompt-pay discounts"
Why the manual spreadsheet breaks financial controls and how a deterministic workflow replaces it.
Invoice terms are reviewed on the check-preview list after the payment batch is built, so 2/10 Net 30 discounts are noticed only when someone scans due dates by eye.
Discount windows close while invoices sit in the standard Net 30 queue, forfeiting prompt-pay discounts every month.
Payment scheduler that reads terms from the invoice and vendor master, ranks payables by discount yield, and releases payments before the discount date when cash allows.
Discount assertion: an invoice with an open prompt-pay window cannot enter a later payment run unless a documented cash or hold reason is attached.
Three-stage comparison between manual workbook reconciliation and automated rule-based execution.
2/10 Net 30 discounts noticed only while reviewing the check preview.
Prompt-pay discounts are forfeited while invoices sit in the Net 30 run.
Terms from the invoice and vendor master rank payables before the run builds.
An invoice with an open prompt-pay window cannot slip into a later run without a reason.
Adjacent spreadsheet failure modes in the same APQC Category 9 process group.
Procurement vendor rebate tracking workbook and credit memo queue
AP payment batch export and ACH return exception spreadsheet
Check run authorization sheet and controller manual signature binder
Scope the replacement architecture for manual review of customer terms and early payment discount capture or combine multiple failure modes in the directory.
