“Unbilled client hours slipping through the cracks on complex multi-consultant scopes”
Manual Data Flow Trap
1
Weekly Dump
Card Export
Approved hours dumped from the time system into a services workbook.
2
By Eye
Code Lookup
Engagement codes matched by eye for multi-consultant scopes.
3
Lost Hours
Unbilled Slip
Hours that miss a code never become invoice lines.
Root Operational Bottleneck
Billable hours are matched to client projects by exporting time cards and looking up engagement codes in a professional-services workbook after the week closes.
Control Hazard & Audit Exposure
Hours on multi-consultant scopes never reach an invoice, so unbilled time expires in the timesheet export.
Manifests in: Time tracking export and professional services billable hours workbook
Deterministic Replacement (After)Golden Door Standard
Target Software Architecture
Automated Time Capture & Client-Project Association Pipeline
Deterministic Pipeline Execution
1
At Approval
Hour Capture
Time entries carry worker, project, and activity as they are approved.
2
Rated
Rate Bind
The contract rate for that project and role attaches to the hour.
3
Billed
Invoice Raise
Unbilled hours become schedule lines; non-billable hours need an owner.
Deterministic Software Pattern
Time-capture pipeline that associates each approved hour to a client project and billing rate and raises unbilled hours as invoice lines on the contract schedule.
Continuous Assertion Rule
Association assertion: an approved hour cannot close the week unless it maps to a client project and rate, or it is parked as non-billable with an owner.
Approved hours dumped from the time system into a services workbook.
2Code Lookup
By Eye
Engagement codes matched by eye for multi-consultant scopes.
3Unbilled Slip
Lost Hours
Hours that miss a code never become invoice lines.
Root Operational Bottleneck
Billable hours are matched to client projects by exporting time cards and looking up engagement codes in a professional-services workbook after the week closes.
Control Hazard & Audit Exposure
Hours on multi-consultant scopes never reach an invoice, so unbilled time expires in the timesheet export.
Deterministic Replacement (After)Golden Door Standard
Target Software Architecture
Automated Time Capture & Client-Project Association Pipeline
Deterministic Pipeline Execution
1Hour Capture
At Approval
Time entries carry worker, project, and activity as they are approved.
2Rate Bind
Rated
The contract rate for that project and role attaches to the hour.
3Invoice Raise
Billed
Unbilled hours become schedule lines; non-billable hours need an owner.
Software Pattern
Time-capture pipeline that associates each approved hour to a client project and billing rate and raises unbilled hours as invoice lines on the contract schedule.
Continuous Assertion Rule
Association assertion: an approved hour cannot close the week unless it maps to a client project and rate, or it is parked as non-billable with an owner.
Related problems
Same Payroll Management catalog · unique PCF · stay on directory
“Unbilled client hours slipping through the cracks on complex multi-consultant scopes”
Manual Data Flow Trap
1
Weekly Dump
Card Export
Approved hours dumped from the time system into a services workbook.
2
By Eye
Code Lookup
Engagement codes matched by eye for multi-consultant scopes.
3
Lost Hours
Unbilled Slip
Hours that miss a code never become invoice lines.
Root Operational Bottleneck
Billable hours are matched to client projects by exporting time cards and looking up engagement codes in a professional-services workbook after the week closes.
Control Hazard & Audit Exposure
Hours on multi-consultant scopes never reach an invoice, so unbilled time expires in the timesheet export.
Manifests in: Time tracking export and professional services billable hours workbook
Deterministic Replacement (After)Golden Door Standard
Target Software Architecture
Automated Time Capture & Client-Project Association Pipeline
Deterministic Pipeline Execution
1
At Approval
Hour Capture
Time entries carry worker, project, and activity as they are approved.
2
Rated
Rate Bind
The contract rate for that project and role attaches to the hour.
3
Billed
Invoice Raise
Unbilled hours become schedule lines; non-billable hours need an owner.
Deterministic Software Pattern
Time-capture pipeline that associates each approved hour to a client project and billing rate and raises unbilled hours as invoice lines on the contract schedule.
Continuous Assertion Rule
Association assertion: an approved hour cannot close the week unless it maps to a client project and rate, or it is parked as non-billable with an owner.
